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4.7 out of 5 | Trusted by Aquariums, Museums, and Zoos

Forms, health records, and daily workflows for aquarium, museum, and zoo programs

Run camps and youth programs with one place for forms, attendance, incident documentation, and participant information, so staff can stay organized and find the right details quickly when they need them.

CampDoc helps aquariums, museums, and zoos reduce paperwork, improve access to important information, and support safer daily operations across programs and seasons.

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Trusted by aquariums, museums, zoos, and cultural institutions nationwide

WHY AQUARIUMS, MUSEUMS, AND ZOOS CHOOSE CAMPDOC

Bring participant information, health forms, and daily workflows into one place

Keep all required forms on track

Families can see what is done and what still needs attention before programs begin.

Handle meds and health alerts without scrambling

Staff work from one current record instead of email chains, binders, and printed lists.

Give every program the same playbook

Camp, education, outreach, and off-site staff follow one process across locations.

BUILT FOR HOW AQUARIUMS, MUSEUMS, AND ZOOS ACTUALLY RUN

Fits the programs your education team manages all year

Aquariums, museums, and zoos run youth programs across seasons, locations, and staffing models. CampDoc keeps the details organized when things start moving fast.

Summer and Day Camps

  • Check-in and attendance
  • Health forms and waivers
  • Medications and emergency alerts
  • Incident tracking and follow-up

School Break and Holiday Camps

  • Pickup details and contacts
  • Daily medication visibility
  • Session-ready participant records
  • Fewer office callbacks

Behind-the-Scenes Encounters

  • Health alerts
  • Allergy details easy to confirm
  • Incident notes in one place
  • Staff aligned across shifts

Off-Site and Field Programs

  • Trip-ready participant records
  • Mobile access off-site
  • Emergency contacts on hand
  • Less calling back to the office
CORE TOOLS

Everything aquarium, museum, and zoo teams need in one platform

These are the features education teams use most to reduce paperwork, improve safety, and keep staff aligned.

Digital forms, waivers, and consents

Collect required forms online and track what is complete before the first day of programming.

Electronic participant health records

Give staff one place to find the details they need during a live program day.

Medication administration and allergy alerts

Keep medication workflows and participant alerts current across programs and sessions.

Check-in, attendance, and pickup workflows

Help staff move families through arrival and dismissal with fewer mix-ups.

Incident and accident reporting

Document issues quickly and keep follow-up information accessible and easy to find.

Rosters, groups, and session visibility

Keep participant lists current as transfers, changes, and late adds happen.

Program preparation and setup

Set up sessions, organize groups, and assign staff access well before your season begins.

Bulk and targeted messaging

Send email or text messages to filtered groups of families, from full-program updates to urgent alerts.

INTEGRATIONS

Works with the systems your institution already uses

Most aquariums, museums, and zoos already have a registration or ticketing platform in place. CampDoc fits alongside that setup and helps create a cleaner handoff from enrollment to daily operations.

If your team uses another system, CampDoc can connect through integrations or API options so staff still work from one up-to-date participant record.

“We had a diabetic camper with a very strict diet. Through CampDoc, we received all the details we needed to keep him healthy and safe. With CampDoc, it’s really the difference between night and day for us now.”

Alaine Ibarreche, Youth Programs Coordinator, Birch Aquarium
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4.7 out of 5 | #1 Voted Camp Management Software

CampDoc Voted #1 by Customers.
Trusted by 1,250+ camps and youth programs.

CampDoc Voted #1 by Customers. Trusted by 1,250+ camps and youth programs.

G2 Leader badge for Winter 2025, awarded to CampDoc for its exceptional performance in the camp management software category, reflecting high user satisfaction and industry recognition.
G2 Best Relationship badge awarded to CampDoc, recognizing its strong customer relationships and high level of satisfaction among users in camp management software.
G2 2025 Winter High Performer badge for CampDoc in the camp management software niche, recognizing its strong performance and positive user reviews.
BUILT FOR AQUARIUMS, MUSEUMS, AND ZOOS

Resources for Aquarium, Museum, and Zoo Teams

CASE STUDY

Birch Aquarium Improves Camper Health and Safety, Saves Staff Hundreds of Hours

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DIGITAL GUIDE

Youth Program Health & Safety Planning Guide for Aquariums, Museums, and Zoos

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A group of kids at an aquarium summer camp standing in front of a water tank, fascinated by the sea life as they observe fish and marine creatures in a vibrant, educational setting.

BLOG POST

Aquariums, Museums & Zoos: Health Forms, Meds & Pickups for Youth Programs

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GET STARTED

Talk Through Your Program Setup

Share a few details and our team will reach out to schedule a short call. We’ll learn how your programs run and tailor the demo to your specific workflow, whether you manage one summer camp or a full calendar of year-round offerings.

Short call to understand your setup

We ask what you run, how registration works today, and where forms, rosters, and health information currently live.

Tailored demo based on your workflow

We focus on the pieces that matter most to your team, including forms, medications and allergies, check-in, pickup, roster changes, and incident reporting.

Next steps and implementation plan

If it’s a fit, we outline setup, training, and timing so your team knows what needs to happen before the next season begins.

Run Smoother Youth Programs with CampDoc

Need help using CampDoc? Click here to connect with Support.