Welcome to a new era of efficiency and safety for BSA events! Say goodbye to the days of cumbersome paper forms and chaotic check-ins. With the advent of electronic health records, you can revolutionize how you manage participant health and streamline the check-in process. Let’s explore the transformative impact of this technology on both parents and event leaders.

It’s check-in day at your event, and the scene is one of….controlled chaos. Parents are juggling backpacks, camping gear, allergy pills, perhaps a couple of fussy siblings in tow, and the all-important AHMRs. As they stand in long lines for the check-in table, the anxiety is palpable. Did they remember to fill out every section? Likely not! Are the forms up to date, or did they fill them in weeks ago and forget to circle back to reflect on how medication needs have changed?

Event leaders, armed with stacks of file folders, are trying to keep up with the influx of participants. They’re cross-referencing names, flipping through pages to find medical information, and keeping an eye out for any missing details. The line moves slowly, and the frustration grows. Parents are now getting worried about their child’s safety, and staff are overwhelmed by the sheer volume of paperwork. How are they going to keep everything straight? What if they lose some forms somewhere amid all the chaos?

Fast forward to your BSA event where electronic health records are in place. The difference is night and day. Imagine that parents have submitted all health forms online before the event. Check-in day is now about smiles and excitement, not the anxiety that comes from mounds of paperwork.

Event leaders have instant access to each participant’s important health information before they arrive. They know who has allergies, who needs medication and when, who has special dietary requirements, and who has an existing injury they should be mindful of. The check-in process is swift and efficient. It just feels calmer – because it is! Parents feel reassured, knowing that their child’s health needs are already known and accounted for.

The atmosphere is welcoming. Staff can focus on greeting participants and setting the tone for a fantastic event. Parents have peace of mind, confident in the knowledge that their child is in safe hands. The day is what it should be: anticipation and adventure, not forms and frustration.

The transformation from paper chaos to digital harmony is made possible with Electronic Health Records. CampDoc is the only National-approved proof of concept of an EMR, trusted as an online medical record solution by BSA councils, and is trusted by councils such as the Narragansett, Greater Colorado, and Patriots Path Councils. CampDoc not only streamlines the check-in process but also ensures that all health information is securely stored, easily accessible, and always up to date.

By adopting CampDoc, BSA councils can focus on delivering an exceptional scouting experience, knowing that participant health and safety are well managed. It’s time to embrace the future and make check-in day a seamless, stress-free experience for everyone involved. Join the ranks of forward-thinking councils and discover how CampDoc can transform your events.